So you’re throwing a Halloween party and you don’t know where to begin? Or maybe your boss has requested you organize the annual Christmas lunch? Or perhaps there’s a new client prospect you’re eager to schmooze? Whether it’s a small family function or a large industry tradeshow, planning an event doesn’t happen with a snap of the fingers. It takes forethought and organization. I happen to really enjoy planning events. Although I’m not slated to plan Kim Kardashian’s next wedding, I have thrown together lots of shindigs for both work and fun.

Follow these tips and you’re sure to throw a successful event:

• Think about the big picture and know what you’re getting into. Do you want it to be a formal event or something fun? Is it a professional luncheon featuring a speaker? Are you throwing your sister’s baby shower?
• Get creative. Think of new ways to entertain your guests. Is there a sports team in the area? What is the latest board game that everyone’s talking about?
• What is the scope of this event? How many people are invited, and how many people do you need to help coordinate? Sometimes your budget determines the size and extravagance of the event.
• Create an interesting invitation for your guests and request an RSVP (this can be done online and saves money).
• Make a list (or ten). This will help you get organized and keep track of the who, what, when, where and how. Check off completed items and stay on top of the lists throughout the entire process.
• Communicate often with everyone involved in the planning. Sometimes people need reminders, and as the key planner it’s your job to make sure things get done.
• Be sure to lock in your location and vendors you may need, so you don’t get into any sticky situations with scheduling.
• Be ready to negotiate with vendors! You won’t know if you can get a deal unless you try.
• If you are planning an event for work, sometimes there are deadlines and important paperwork to fill out, so be sure to mark your calendar.
• Create a timeline for the event, especially if you’ll have a speaker or presentation.
• Think of everything you need the day of the event. Food, beverages, dinnerware and napkins, party favors, company collateral, business cards, music, etc.
• Know how much time you need to set up.
• If you’re having a party at your house, clean up and make the home as welcoming as possible for your guests.
• Remember, the little touches count. Leave out bowls of candy and mints, decorative napkins, nametags, wine glass markers, a sign for “the loo,” an assortment of beverage options, festive baskets for garbage and any other decorations to go along with your theme.
• Check out all the great resources for theme ideas and decorations. There are so many online communities that share ideas and information.
• Have fun, take photos, and don’t forget to send thank yous after your event!